Policy on INCOMPLETE Grades (Inc.)

The following items of information have to be considered by a teacher who gives “Inc” grades:

 

a)      A student is given by  CHED  one year to complete an “inc” grade.

b)      The Dean and / or Department chairperson will be furnished by the Registrar’s Office with the list of students with “incomplete” grades, who have been issued transfer credentials. The names of the teachers concerned will be included in this list.

c)      The Dean/Department chairperson notifies the teachers concerned that the students in the list cannot be allowed to complete work to “remove” their “incomplete grades,” in compliance with par. 2C circular 9, 2. 1963.

d)      If teachers are still correcting test papers at the time the student requests a transfer credential, the student will be asked to go to his/her dean who asks his/her teachers to certify whether or not the student may have to be given “inc.” grades.

e)      If one or more teachers indicate an “incomplete grade” for the student but the latter insists that he/she be issued a transfer credential his/her incomplete grade notwithstanding, item a and b above, will be followed. If no “incomplete” grade is indicated for the student, a T/R may be issued with the list of subjects, with or without grades. Another T/R may be issued later with all the grades in.

f)        A teacher should prepare as many copies of the Completion Report as there are colleges represented in the completion list unless he/she prefers to prepare a completion report for each college concerned. (If all deans concerned get copies, teachers are not likely to prepare completion grade for a student more than once. This is one explanation given for the fact that the Registrar’s Office gets more than one completion grade for a student. In a few cases, there were discrepancies in the grades given to a student.)

g)      Some teachers are forced to give failing students “Inc.” because these students do not take the final exam whereas students who may have done slightly better work are given 5.0 outright because they take the final test and fail it.

 

            To preclude this irregularity, the VP-AA Office should have prepared forms to be used by teachers to remind students to take a scheduled special exam. The reminders inform the student that he/she will be given 5.0 if by the middle of the term following the term of enrollment he/she will not have taken the specially schedule final exams.

 

h)      To inform students and their deans of “inc” grades, each faculty member will make a list of students (in each of his/her subjects NOT classes) who obtained a grade of “Inc.” and make as many copies of this list as there are colleges represented in a list. Each dean posts all the list received by his/her unit on his /her college bulletin boards, for the information of all.

 

            So, students must consult their dean’s bulletin boards a few days after final exam time and must contact the teachers concerned, regarding completion requirements. The “Inc.” grades not removed within the one-year  grace period as well as those entered in official transcripts of records (Valid for transfer) cannot be removed.

 

i)        Teachers submit a list of “Inc.” to deans before the enrollment period.